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Senior Contract Executive

Job Summary

Oversee both pre-contract and post-contract activities, ensuring accurate cost estimations, effective procurement, and compliance with contractual terms to support the successful delivery of construction projects.

Job Responsibilities

  1. Pre-Contract Responsibilities
    • Prepare and manage the tender documentation process, ensuring accuracy and compliance with project requirements.
    • Ensure all contract terms and conditions are clearly defined and adhered to, mitigating any potential risks.
    • Call for quotations and conduct detailed enquiries to obtain competitive rates from suppliers and subcontractors.
    • Accurately measure and take off quantities for cost estimation and tendering purposes.
    • Prepare detailed cost estimates and build-up rates for tender submissions, ensuring competitive and accurate pricing.
    • Develop and review the pricing of bills of quantities and schedules of rates to ensure completeness and accuracy.
    • Compile and submit tender documentation in a timely manner, ensuring all requirements are met.
  2. Post-Contract Responsibilities
    • Upstream:
      • Attend site meetings with clients to discuss project progress, variations, and other contractual matters.
      • Conduct valuations of works in progress and prepare interim progress claims to ensure timely payment.
      • Identify cost implications due to design changes and prepare potential variation orders for client approval.
      • Prepare and update financial statements at regular intervals during the construction period to track project financial health.
      • Draft and respond to incoming correspondence related to contract administration and project progress.
      • Manage the settlement of final accounts at the completion of the project, ensuring all financial matters are resolved.
    • Downstream:
      • Develop and implement procurement strategies to ensure cost-effective sourcing of materials and subcontractors.
      • Tender/Quotation Management:
        • Organize and manage the calling and evaluation of tenders/quotations, preparing recommendations for award.
        • Attend site meetings with subcontractors to coordinate project activities and resolve any issues.
        • Prepare and issue letters of award and works orders to successful subcontractors.
      • Interim Progress Claims (IPC) for Subcontractors:
        • Conduct valuations of subcontractor works and prepare interim progress claims to facilitate timely payments.
        • Identify and recommend variation orders for cost implications due to design changes.
      • Value Engineering:
        • Identify opportunities for cost-effective value engineering to optimize project costs without compromising quality.
        • Prepare and update financial statements at regular intervals, ensuring accurate tracking of project finances.
        • Maintain accurate and up-to-date records of all financial transactions and contract documentation.
      • Build and maintain strong relationships with clients, providing regular updates on project financials and addressing any queries promptly.

Job Requirements

  1. ACADEMIC QUALIFICATION
    • Bachelor's degree in Quantity Surveying, Construction Management, or a related field.
  2. PROFESSIONAL CERTIFICATION/OTHER RELEVANT CERTIFICATION
    • Membership in a recognized professional body such as the Royal Institution of Chartered Surveyors (RICS) or the Board of Quantity Surveyors Malaysia (BQSM) will be an advantage.
  3. WORKING EXPERIENCES
    • Minimum of 5 years of relevant experience in quantity surveying or contract management.
  4. KEY/TECHNICAL COMPETENCIES
    • Strong skills in cost management, procurement, contract administration, financial reporting and value engineering.
    • Knowledgeable about construction processes and regulations, proficient in using quantity surveying software.
    • Possess excellent analytical, numerical, communication, and negotiation skills.