Executive - Purchasing

We are seeking a proactive and detail-oriented Purchasing Executive to handle end-to-end purchasing activities, ensuring timely and cost-effective procurement to support project needs.

• Responsible for issuing Purchase Order and with correct quantity and price within lead time set upon receiving the request for Project (SO, SDO, production order, VO, SR, CF & etc) and Purchase Requisition.
• Ensure PO is sent and received by supplier, to enable them to deliver on time.
• Monitor and follow up on all outstanding PO with supplier.
• Negotiate with supplier for optimum cost, lead time, minimum order quantity and payment lead time.
• Monitor supplier product quality and delivery performance.
• Conduct price negotiation with supplier for project purchases.
• To have multiple resources of supplier in the event there is insufficient stock or quality issue from some suppliers.
• To compile and verify the price and quantity matches supplier invoices against the PO before passing to accounts departments for payments.
• Ensuring information in ERP is updated and correct, otherwise need to inform superior to get approval for changes.
• Claim for defects to supplier in written if found there is defective goods received.
• Ensure item out of stock has an alternative substitute from supplier or advise lead time to related parties.
• Issue Purchase return or GRN for items which need to be sent back to supplier and once approved by the superior.
• Request supplier on FOC, special pricing, sponsorship and etc., as and when required.
• Attend meeting as and when requested when involving buying, issuing PO, delivery and areas where procurement are involved.
• Liaise with sales person, site personnel, suppliers, production, warehouse to ensure goods purchase, storage, delivery lead time are met.
• Coordinate and arrange for project packing and delivery according to schedule.
• ISO reports to be updated on monthly basis.
• As well as any other duties assigned from time to time by management.

• Min. Certificate in Supply Chain, Business Admin or equivalent.
• Fresh graduate or min. 1 year experience in similar function scope.
• Good Knowledge in Microsoft Word, Excel, PowerPoint.
• Able to study and understand drawing and bill of quantity.