Contract Executive

Oversee both pre-contract and post-contract activities, ensuring accurate cost estimations, effective procurement, and compliance with contractual terms to support the successful delivery of construction projects.

• Prepare and manage the tender documentation process, ensuring accuracy and compliance with project requirements.
• Ensure all contract terms and conditions are clearly defined and adhered to, mitigating any potential risks.
• Call for quotations and conduct detailed enquiries to obtain competitive rates from suppliers and subcontractors.
• Accurately measure and take off quantities for cost estimation and tendering purposes.
• Prepare detailed cost estimates and build-up rates for tender submissions, ensuring competitive and accurate pricing.
• Develop and review the pricing of bills of quantities and schedules of rates to ensure completeness and accuracy.
• Compile and submit tender documentation in a timely manner, ensuring all requirements are met.
• Attend site meetings with clients to discuss project progress, variations, and other contractual matters.
• Conduct valuations of works in progress and prepare interim progress claims to ensure timely payment.
• Identify cost implications due to design changes and prepare potential variation orders for client approval.
• Prepare and update financial statements at regular intervals during the construction period to track project financial health.
• Draft and respond to incoming correspondence related to contract administration and project progress.
• Develop and implement procurement strategies to ensure cost-effective sourcing of materials and subcontractors.
• Organize and manage the calling and evaluation of tenders/quotations, preparing recommendations for award.
• Attend site meetings with subcontractors to coordinate project activities and resolve any issues.
• Prepare and issue letters of award and works orders to successful subcontractors.
• Identify opportunities for cost-effective value engineering to optimize project costs without compromising quality.

• Bachelor's degree in Quantity Surveying, Construction Management, or a related field.
• Membership in a recognized professional body such as the Royal Institution of Chartered Surveyors (RICS) or the Board of Quantity Surveyors Malaysia (BQSM) will be an advantage.
• Minimum of 1 year of relevant experience in quantity surveying or contract management.
• Proficiency in pre-contract and post-contract processes.
• Strong knowledge of tender documentation, PAM agreements, and conditions of contract.
• Competence in cost estimation, bill of quantities, and financial reporting.
• Excellent negotiation, communication, and project management skills.
• Possess excellent analytical, numerical, communication, and negotiation skills.